Cloud Based Document Management Software

FREE DOCUPILE GUIDE

Business Owner’s Guide To Document Management System Services

How Docupile Benefits Your Business?

Docupile offers smart document management features designed to deliver real, tangible benefits to businesses. Here’s how its key features translate into significant advantages:

Advanced Full-Text Search

Benefit: Dramatically boosts productivity by allowing users to find documents instantly, reducing time spent searching and eliminating workflow bottlenecks.

Feature: Acts like a powerful search engine, scanning both document names and content.

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High-Level Security

Benefit: Provides complete peace of mind by ensuring compliance with data regulations like SOC-2 and HIPAA, safeguarding sensitive information from breaches.

Feature: AI-Powered Automated File Sorting Uses encryption and role-based access controls to protect data at every step.

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AI-Powered Automated File Sorting

Benefit: Frees up employee time and increases operational efficiency by automating file organization, ensuring quick, structured access to documents.

Feature: Leverages AI to automatically categorize files upon upload and improve sorting accuracy over time.

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Cloud Based Document Management Software System for Your Business

Automotive

Store all your Car Deals, Employee Files, Service Repair Orders, Parts Invoices, Warranty Claim Submissions, Accounting Paperwork or any kinds of documents in the cloud.

Accounting

Improve your workflow as an accountant or accounting firm by using a secure, branded client portal to collect source documents, organize client data, and share files with ease.

Construction

Get centralized access to critical project documents, drawings, and contracts which streamlines collaboration, improves document organization, and enhances overall efficiency by eliminating the need for physical paperwork and enabling real time information sharing among project teams.

Education

Provides seamless storage, organization, and accessibility of educational resources, administrative documents, and student records enabling efficient collaboration, simplify document management processes, and provide secure access to information from anywhere.

Finance

Provide secure and centralized storage for sensitive financial documents, policies, tax records, and client information to streamline document management processes, improve collaboration among teams, customer and ensure compliance with data security regulations, enhancing overall operational efficiency and client satisfaction.

Legal

Get centralized storage for legal documents, contracts, and case files to streamline document retrieval, enhance collaboration among legal teams, and improve document security, ensuring quick and efficient access to critical information while maintaining data confidentiality and compliance with industry regulations.

Manufacturing

Efficiently manage and store important documents such as product specifications, quality control records, and compliance documentation to enable easy access, real time collaboration, and version control, leading to streamlined operations, improved productivity, and enhanced regulatory compliance within the manufacturing process.

Real Estate

Provides a centralized platform for storing and accessing property documents, contracts, and lease agreements to simplify document management, enable efficient collaboration among agents and clients, and enhance the organization and retrieval of essential real estate information, improving overall productivity and client satisfaction.

Retail

Efficiently management and access important documents such as inventory records, purchase orders, and sales reports to streamline document organization, facilitate collaboration between different departments, and enhance data security, leading to improved operational efficiency and informed decision making in the retail industry.

Unlock the power of effortless cloud based document management system with our specialized smart scanning and storage software. Our user-friendly solution offers seamless scanning, auto indexing, and automatic arrangement of various files such as Checks, Invoices, Journals, Payables, Receivables, and Payroll. With minimal human interaction, your files are securely stored in the cloud, ensuring quick retrieval with just a single click whenever you need them. Experience efficiency and convenience like never before.

Docupile – A Cloud Based Document Management Software

Discover the benefits of smart document management

Anytime , Anywhere Access

Any of your department personnel (sales, accounting, parts and service) can access stored documents anytime (based on their permission levels)

Cloud Based Storage

Docupile software stores all of your documents like repair orders, parts invoices, sales deals, etc. on the cloud powered by Amazon S3 or Google cloud system.

One-Click find document

Docupile search engine helps locate documents with one click by searching for VIN, RO #, Name, Check #, Phone #, Deal #, Date or Invoice #, etc

Easy File Sharing

Share your files directly through Docupile. You can even Email, Fax, Print, or Save the file from the best online document management software directly to your computer.

Secure And Protected

Documents are protected with file encryption and login requires two factor authentication (SMS code for login)

Third-Party Integration

Docupile integrates with a lot of third party software like ION DMS, CDK, Dealer Track, Procced or any other DMS.

Time and Cost Saving

Retrieval takes second instead of hours, reduce purchase cost of paper and security and disaster recovery cost.

No Maintenance

Don’t need a dedicated IT person for backup, storage, and server setup. Docupile takes care of everything.

Two-Factor Authentication

A feature within Docupile boosts account security, adding an extra layer of defense against unauthorized access and making it tough for potential attackers to pretend to be users.

Standard Reports

A feature that makes data analysis simple by easily retrieving and examining information without complex setups. The reports generate valuable insights on document usage, access behaviors, and user engagement.

Saved Searched

A user friendly feature of Docupile that enables users to save and revisit specific search conditions or queries, for easy future reference and analysis of documents.

PDF Splitting

A convenient feature within Docupile that offers the function to easily divide large PDF (Portable Document Format) files into smaller sections, for simple document handling and improved efficiency.

Password Expiration

A feature integrated into Docupile, serves as a security enhancing feature that fortifies user account protection and reduces the potential for unauthorized access risks.

Multiple Storages

A feature of Docupile that enables data distribution across diverse storage systems. That helps meet unique requirements, boosting performance, increasing reliability, and optimizing the utilization of resources.

Metadata & Templates

A unique feature that allows you to easily add metadata using custom templates within documents for efficient tagging to label and classify documents for quick search and retrieval.

Digital Signature Client

A cutting edge electronic signature function within Docupile. With Dropbox’s HelloSign, users can effortlessly sign documents digitally, making paper based signatures a thing of the past.

Folder Searching

A handy feature of Docupile that’s like a super smart compass for finding exactly the folders you need in your digital storage, so you can keep things organized and find stuff easily.

Files Encryption

A highly valuable feature of Docupile that locks your documents in a digital safe by turning their contents into secret code, so only authorized eyes can access your sensitive information.

Events Log

A feature within Docupile that keeps a record of all important actions and changes in the system. It’s like a digital diary that helps you monitor, troubleshoot, and audit activities for a smooth and secure document management experience.

Document Searching

Docupile’s a smart detective for searching a document that utilizes keywords, phrases, and other clues to quickly find the exact documents you need within your collection. It’s like magic for finding your important files with ease.

Cloud Storage

A powerful feature within Docupile that securely stores your data, files, and important information on remote servers over the internet. It’s like having a virtual safe for all your documents, you can access anytime and anywhere.

Backup

A feature within Docupile that duplicates and stores your documents in a secure spot. If anything happens to the originals – like accidental deletion or loss – you can easily restore them from the backup, ensuring your data is always safe and sound.

Android App

Docupile’s tailor made software application crafted to seamlessly operate on Android devices like smartphones & tablets. Access your documents on the go, right from your favorite Android gadgets.

24/7 Technical Support

Docupile’s Round the Clock Tech Aid – a dedicated service ensuring support and prompt troubleshooting for any technical hiccups, day or night, 24/7. Rest assured as help is just a click away whenever you need it.

What Our Clients Say About Us

This centralized DMS has streamlined our processes, reduced errors, and significantly improved coordination among our teams. We can now access critical documents from anywhere, ensuring faster decision-making and enhanced project timelines. Docupile has truly elevated our efficiency and compliance, making it an invaluable asset to our business.

Meet Patel, President, Mati Construction

Docupile is a quick and easy to use software. It stores all the documents securely and allows us to perform a quick search of our data whenever we need it. Overall its a great application for the price we pay.

Fernando Ortiz, Westside Isuzu, General Manager

Adopting Docupile has truly revolutionized our document management at D. N. High School. With everything centralized and accessible, our administrative tasks have become much more streamlined, freeing up valuable time that we can now devote to enhancing the student experience.

Patel Girishkumar, Principal, D. N. High School

With Docupile’s automated compliance features, we can focus more on delivering exceptional patient care while ensuring that all our records are accurate and up to date. It’s truly elevated our ability to serve our patients with the highest level of care.

Edna Clay, Administrator, Beechnut Dialysis Center

Since we implemented Docupile, our document management has seen a complete transformation. The centralized system has streamlined our operations, making it so much easier to track and access information.

Zahir Momin , Purchase Manager, Texas Jasmine

It’s a very cost-effective solution to storing your files securely in the cloud. It keeps everything organized and the efficient design of the application makes it very easy to use even for the newly hired employees.

Linda Williams , Office Manager - ION DMS

At GSH managing extensive documentation for our numerous cultural and educational activities was a challenge. Docupile’s efficient system has streamlined our operations, reducing time spent on administrative tasks and improving overall efficiency.

Geeta Patel , GSH Event Center

I only wish we had this tool 25 years ago! It’s a game-changer! Scanning and finding Documents is a breeze, and you can search for documents by VIN, by name, by RO # or phone #! I highly recommend this product to any one who is considering Docupile!

Gary Lee, Century 3 Kia, General Manager

Michelle Johnson, Legacy Ford

Jimmy Franks, Westside Chevrolet

Mark Adler, Westside Kia

Deysi A., Mossy Nissan

Powering Innovation with Industry-Leading Partners

Cloud Based Document Management System for Car Dealership, Boat Dealership, RV Dealership

Show us the power of Docupile Cloud DMS

Let’s us show you how easy and efficient our Cloud Based Document Management Stystem is!

Schedule a Demo

281-942-4545

Watch Our Intro Video

Simple Steps . Quick Results

1. You Scan The Documents

2. We Safely Sort and Store It

3. You Search & Retrieve It anytime

Do I own all the documents/data stored? 100%

Is My data secured with Docupile? 100%

Can I Cancel My Plan Anytime? 100%

Are Documents Scanned Secured From Natural Diaster? 100%

Every customer is important to us!

Our Experienced team at Docupile is always giving their best to make the clients happy!!

With Docupile – cloud based document management system, you not only own 100% of the documents, but you also can download any of your files anytime. Your data is stored at reputable companies like Amazon or Google cloud, so it’s always saved securely and is protected from natural disasters.
We do not hold you hostage by making you sign long-term contracts; You can cancel plan anytime!

DOCUMENTS SCANNED

EMAILS SENT

SATISFIED USERS

PAPER COST

We think & deliver

Areas of Expertise

Docupile is experienced in providing Cloud Based document management System Software and Storage Solutions to small, medium, and large sized automotive dealers located in North America. Over time it has evolved into a sophisticated yet a simple to use system designed to help dealers achieve their business goals by managing and securely storing their data in the cloud. Our clients have securely stored and organized more than 5 million documents with Docupile. Our customers are also very proud of our knowledgeable and friendly support team that is ready to help round the clock. Contact us today to start your Digital Transformation journey.