Is Your Current Document Storage Process Causing You To Need One Of These?

  • Are old car deal, ROs, and parts tickets taking up valuable space in your dealership?
  • Does it take forever to search through paper files to find the right document you need?
  • Are you spending money and man hours every month to keep your documents safe and secure, but are STILL having constant problems, keeping it organized?
  • Are you worried about losing documents in a disaster like fire, theft, or hurricane?
  • Are factory audits making your brain cells burst out of frustration because you cannot find the files on time?
  • Does your head hurt from having to deal with paper files everywhere, lost paperwork, or spending time retrieving certain documents?


Are you sick and tired of missing documents, files taking up valuable space, or not having the data you need at your fingertips interrupting your day, frustrating you and your team?

Do you feel stuck with a paper storage system for car deals and ROs that has been used by dealers for the last 50+ years? Or are you using a scanning system that takes tons of man hours to save documents in the right place?

If so, I have the solution that will make document storage and paper filing issues one headache you NEVER have to deal with again.

My name is Himanshu Patel, owner and CEO of Docupile. We specialize in providing smart document scanning and storage solutions to dealerships like yours with our easy to use scanning and auto-indexing system that saves all your scanned files in the cloud, quickly and efficiently.

Chances are you’ve never heard of me or my company before, but when you finish reading this letter, you’ll be glad you finally have.

Why can I make such a bold statement?

Because almost every dealership owner I talk to will confess that their current process of storing and retrieving documents – whether it’s the physical copies stored in a shipping container, storage room, or if saved on an in-house server – is NOT completely delivering the level of security, efficiency, and sense of relief they want.

Therefore, they are forced to deal with ongoing issues like additional labor costs, wasted man-hours, pest control (if physical copies are stored), wasted space and worry that nothing happens to your documents or your server never crashes.

Also, you have to follow the OEM compliance and protect yourself from a range of data-erasing disasters.  Clearly, this is unacceptable!

Isn’t It Time To Finally Get Rid Of This Headache?

Although the notion of providing reliable, affordable, smart and secure scanning and document storage solution isn’t an amazing concept, it still surprises me how many document management solution (DMS) providers don’t get it right. No one else has designed a scanning solution just for the Auto Dealer industry. Therefore, I understand if you’re skeptical about our claims.

My guess is that you’ve been disappointed, even burned, by other DMS providers in the past. That’s why I’d like to extend the following offer to you…

A $415.00 “Get-To-Know-Us” Money-Back Guarantee Offer

As a prospective client, I’d like to offer you a no-obligation, no-sales-pressure smart Document Management System specifically focusing the needs of an automotive dealer, where I’ll have one of our technicians talk to you and help you set-up the scanner and conduct an audit of your documents and how much storage you will need.

When done, we’ll give you a report of findings that will not only reveal if your data and computer network really are properly backed up and secured but also if there is anything you need to do now to prevent a major documentation disaster, data loss, hacker attack or other expensive, data-erasing disaster.

Plus, we can almost always show you how to save a little (or a LOT) on labor costs, and storage expenses by switching to a more efficient cloud-computing solution.

After all, it never hurts to get a competitive bid from a qualified third party – and this assessment is totally, completely without obligation. If you are not happy with what we offer, we have a 30-day money back guarantee.

While there, you can also read comments from other dealerships like you and discover why we’re a smart scanning solution loved by other dealers.

The Assessment only takes [30 minutes] to conduct, but when it’s done, you’ll know for sure if your dealership’s data will be stored securely and, even in the event of a disaster, exactly how fast you could be back up and running again (if at all).

I will be following up in the next couple of days to make sure you received this letter, and to see if you would like to schedule this free Document Storage Assessment. If not, please just let us know!

Awaiting your response,

Himanshu Patel
CEO, Docupile

P.S. Why risk it? Our smart scanning solution comes with zero strings attached, no expectations and no obligations on your part. If nothing else, it will be a good third-party validation of how well your systems are currently performing.


How Does Your Current DMS Stack Up?

Take this quiz to find out!

How can you tell if you are receiving poor or substandard service? How do you know if your current document management system or physical document filing clerk is doing everything possible to secure your files and prevent expensive disasters?  

If your document management provider or filing clerk does NOT score a “yes” on every point, you could be paying for substandard support and jeopardizing your data and network’s security!

  • Is your file clerk able to find the right document in 1 min every time?
  • Are you able to handle warranty audits, sales tax audits, and other audits without affecting your daily activities?
  • Is your clerk or provider easy to reach and highly responsive (responding same day) when you need them for support?
  • Do they proactively monitor, patch and update their software on a monthly basis? How do you know for sure?
  • Do they offer proof that they are backing up ALL your data?
  • Is your data backed and stored on a reliable cloud-based company? Like Google or Amazon’s cloud servers?
  • Do they meet or stay in touch with you regularly (at least once a quarter) to review your needs, get feedback and offer new ways to reduce your storage costs?
  • Do they provide detailed invoices that clearly explain what you are paying for?
  • Do they explain what they are doing and answer your questions in terms that you can understand, NOT in “geek speak”?
  • Have they proactively discussed cybersecurity with you, and made recommendations for better protecting your data from ransomware?
  • Do they offer any guarantees on their services?
  • Do they arrive on time and dress professionally?

Sign Me Up For The Assesment


Important! We hate spam as much (or more!) than you and promise to NEVER rent, share, or abuse your e-mail address and contact information in any way.

Deysi A., Mossy Nissan

“Docupile is a really easy system, we just go ahead and scan the information and it automatically pops-up within 1 or 2 seconds on the website. The Service advisors, the cashiers or anyone can just look it up with just the RO Number or the VIN number. And now previously before this, the system we had taken a while for us to go ahead and rename the documents and go ahead and insert it in the system. I really do recommend Docupile, it just makes everything so much easier for everybody in the service!”
Fernando Ortiz, Westside Isuzu Docupile Review

Fernando Ortiz, Westside Isuzu

“Docupile is a quick and easy to use software. It stores all the documents securely and allows us to perform a quick search of our data whenever we need it. Overall its a great application for the price we pay!”
Gary Lee, Century3 Kia Docupile Review

Gary Lee, Century3 Kia

“I only wish we had this tool 25 years ago!  It’s a game changer!  Scanning and finding Documents is a breeze, and you can search for documents by VIN, by name, by RO number or phone number!  I highly recommend this product to anyone who is considering Docupile!”
Michelle Johnson, Legacy Ford Docupile Review

Michelle Johnson, Legacy Ford

“It has really been something that we’ve decided is a valuable tool for us and the two and a half months that we’ve been with Docupile we have scanned over 150,000 documents and it has really been a great resource for us to go into the Docupile tool and pull up old invoices that we have been scanning. Our parts and service invoices and we can send them from the Docupile tool to our vendors or to ourselves if we need a copy so basically, it’s gotten rid of the need to go back and dig through a pile of unfiled invoices or maybe the hassle was not finding an invoice that’s been filed properly. It’s been a really great tool and I will recommend it anybody that is thinking about going with Docupile.”
Jimmy Franks, Westside Chevrolet - Docupile Review

Jimmy Franks, Westside Chevrolet

“The greatest thing about it is, how easy it is to scan something in and then how quickly you find the document when you search for it. And the fact that you can search for it by RO number, by name, by phone number, by VIN number, it is amazing! It is so much simpler to use! It’s much simpler to pull the documents that you need because when you do an audit you need the VIN number. They are going to give a VIN that they want to audit. You put the VIN in and it pulls all the documents at one-time associated with that VIN number.”
Linda Williams

Linda Williams

“It’s a very cost-effective solution to storing your files securely in the cloud. It keeps everything organized and the efficient design of the application makes it very easy to use even for the newly hired employees.”
Mark Adler, Westside Kia Docupile Review

Mark Adler, Westside Kia

“With Docupile as long as she puts the RO in I have the history right away. We are on a day-to-day basis, and if I have an RO from yesterday and I have the history for that vehicle I don’t have to wait for it and with this system, it’s right there! It is hands-on! It’s a fantastic system and it works very well. I’ve been doing this 30 years and this is the best system I’ve ever had!”

4522 Schlipf Rd Katy, TX 77493




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