Spread the word about your nonprofit’s mission, connect with new supporters, fundraise in more ways online—do each of this and more when you join Document Management Software for Nonprofits.
Without getting much into what is NGO and how does it function, let’ straightaway spotlight upon our main title – How DMS use can profit NGO’s.
Here are some benefits involved;
Simpler Process of Auditing
Various Federal Acts and Compliance Rules for NGO’s make accounting significant for maintaining clarity.
You can accurately organize your financial documents based on ‘Revenue’ and ‘Expenditure.’ Have all your bills, receipts, and invoices safely stored in a database. Moreover, the accounting team can easily access your documents because they are all together.
Cost-cutting is necessary for NGO’s due to limited funding. Because using DMS and provides efficient functionality when compared to other expensive and complicated document management software solutions.
Reduces paper usage and related costs
Are filing cabinets taking over your nonprofit workspace?
Think about that storage space that could be reused as your source continues to expand.
By converting paper records digital, not only are you trimming down filing cabinets to free up space but also simplifying the search, creation, and compile of information to enhance productivity.
No longer will you have to invest in donation money, paper products, printer maintenance, ink, toner, and storage.
Utilize that money in more suitable ways to progress and develop your organization.
Document management is an established practice to help you avoid the hidden costs nonprofits mount up while working with bulky paper files.
Easy form submission
Easily and quickly create customized web-based forms through the highly intuitive eForms creator tied to your document management system.
Plus, with customizable editing tools, users can create eForms precisely to your nonprofit to stay steady with company branding.
- But what makes these eForms advantageous is the workflow linked with data submission, which will keep volunteers happy to donate more of their efforts and time.
- Donors will have to submit data once, as few information/data fields can be via auto mode be repopulated onto connected forms to keep aligned organizational efforts of the secret and sensitive information collected.
- After completion, the submitted forms are captured into the document management repository and are fully indexed by form data.
- Additionally, through the source of automated workflow, users can set-up automated commands to obtain future actions, including; sending an email notification, routing the forms, and sending forms for approval.
Stay secure and in compliance
As a nonprofit organization, it is essential to have each and every proof of what donations are coming in and where they are going. Keeping good records is extremely important. What if your organization is accused of spending donation money on something unintended to advance any purpose of the cause? If your record-keeping isn’t to the mark, there are chances your nonprofit could face legal problems.
Standard security measures include; permissions based levels of encryption of document content, access, individual user security settings, history logs, audit trails, and more.
Your nonprofit business can function with assurance and confidence being at ease and peace that your documents are safe from mismanagement.
Document management software formulates a secure database of secret and sensitive nonprofit documents, including donor records, volunteer applications, tax returns, and more such information.
Whether you are a mid-sized or a small NGO, you can’t have employees waste too much time managing, arranging, and searching through documents.
Docupile specializes in helping nonprofits make their money go farther. Use technology to perk up processes and procedures for your nonprofit. You’ll have more assets to push the limits of what you can do.
For more information on document management for nonprofits, contact our team today. And we will discuss how we can help your organization.