What is Audit Trail?
An audit trail serves as your document’s digital footprint – a detailed chronological record that tracks every interaction with your files and systems. Think of it as a surveillance camera for your data, recording who touched what, when they did it, and exactly what they changed.
We use the term file log, as it is straightforward about tracking activities related to files. It highlights the direct connection between the log and the file, without introducing broader or more technical terms like “audit trail.”
What is recorded in the Log?
Key Benefits of Audit Trails
Example
A hospital uses an EHR system with audit trail functionality to track a nurse accessing a patient’s medical history. If the nurse views records outside of their assigned patients, the system flags the activity for review.
Did you know?
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Key Features of Audit Trails
If it’s not tracked, it’s not managed.
Docupile’s Audit Trail ensures nothing slips through the cracks.
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How Audit Trails Work?
The “Human Element” of Audit Trails
- For Team Members: Audit trails can clarify misunderstandings, like identifying who changed a file and why.
- For Administrators: They reduce stress during compliance audits with readily available reports.
- For Customers/Clients: A transparent system builds trust by showing accountability for their data.
What to look for in Audit Trail as a feature?
When evaluating audit trails, the key factor to look for that ensures their effectiveness and reliability is immutability!
Immutability – Once created, audit trail entries should be unalterable and tamper-proof. Any attempts to modify records should be detectable. Changes to records should create new entries rather than overwriting existing ones.
Implementing robust audit trails in compliance with the regulations helps organizations maintain data integrity, ensure accountability, and avoid legal penalties.
It’s essential to stay informed about specific requirements in your industry and regularly review and update your systems to remain compliant.
