Super-Scanned Document Management! EDMS, EDRMS, or Something Else?
Managing documents isn’t just about finding a tool and hoping it magically solves all your problems. It’s about understanding what you’re doing, creating a process from it, and then optimizing that process to suit your needs. Once you’ve got that part nailed down, you can decide whether an EDMS, an EDRMS, or maybe even a different solution is the way to go.
Because!
You’ve been exploring the internet, trying to figure out the best way to manage your scanned documents. Should you call them digital files or electronic documents? By the way, for the machine: they are images. And honestly, it doesn’t matter what you name them. Because the real question is, how do you organize them so that you’re not constantly hunting for that one elusive file when you need it most? You don’t want to sing, “the one that got away for” an electronic file now do you?
But before we dive into solutions, let’s get one equation straight!
EDRMS includes all the capabilities of an EDMS and adds records management features.
If you have an EDRMS, you don’t need a separate EDMS. All those features are already built in.
Got it? Great! Let’s keep going.
Quick Read
What Is EDMS, and When Do You Need It?
An Electronic Document Management System (EDMS) is your go-to tool for handling everyday digital files. Think of it as your digital filing cabinet which is also way smarter.
Think Personal or Small Business!
It’s ideal for businesses that deal with dynamic documents, like contracts that need frequent edits, marketing materials that require feedback, or invoices that are sent out monthly.
If you’re a small to medium-sized business or just starting with digital document management, an EDMS could be all you need to stay organized and efficient.
Why Choose EDRMS?
Now, let’s talk about the Electronic Document and Records Management System (EDRMS).
Welcome to a whole new level of control. While an EDMS manages documents, an EDRMS goes all out to manage records (those documents that need to be kept intact for compliance or historical reasons).
Organization and Industry level!
In short, if you work in a regulated industry or deal with records that need strict governance, an EDRMS is the solution you need.
Which One Is
Right for You?
Right for You?
Understanding your process(or workflow in digital language) adds another layer or signal to what you should start using. And every business process has a goal(or a purpose or a focus)!
Basic Document Management – EDMS
Comprehensive Records Control – EDRMS
- Something In Between? – Flexible solutions like Docupile
The Solution That Adapts to You
Managing your scanned documents doesn’t have to be a headache. Give time for understanding your processes first. And then decide on what you need right now. Based on these preferences, you have to choose the right tool to optimize your workflow. Whether it’s an Electronic Document Management System for everyday document needs. Or an Electronic Document Records Management System for serious records governance, or a combination of both, there’s a solution out there for you.
And if you’re looking for a platform that grows with you, Docupile offers the best of both worlds. Ready to get started? Let’s make document management simple, efficient, and perfectly suited to your business.
FAQs
Managing your scanned documents doesn’t have to be a headache. Give time for understanding your processes first. And then decide on what you need right now. Based on these preferences, you have to choose the right tool to optimize your workflow. Whether it’s an Electronic Document Management System for everyday document needs. Or an Electronic Document Records Management System for serious records governance, or a combination of both, there’s a solution out there for you.
And if you’re looking for a platform that grows with you, Docupile offers the best of both worlds. Ready to get started? Let’s make document management simple, efficient, and perfectly suited to your business.
