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Effortless Document Management for Auto Dealerships

Reduce paperwork headaches and streamline your dealership’s document workflow. Docupile DMS helps dealerships organize, store, and retrieve documents securely while ensuring compliance with industry regulations, including FTC Safeguards.

Digitize, Automate, and Securely Store Sales Agreements, Service Records, Warranty Files, and More!

Westside Kia Case Study

Revolutionize Automotive File Management & Improve Operational Efficiency with Docupile: A Case Study

Securely manage vehicle records, streamline dealership paperwork, and instantly access critical documents—so you can focus on sales and service, not administrative tasks.

Why Do Auto Dealerships Need a DMS for Their Files?

  • Secure Cloud Storage – Eliminate physical storage and access files from anywhere.

  • Advanced Search & Retrieval – Instantly find any document using AI-powered search.

  • Multi-User Access & Permissions – Control who can view, edit, and share documents.

  • Seamless Integration – Works with DMS, CRM, accounting software, and e-signature platforms.

  • Reduces Processing Time by 60% – Automate document capture, indexing, and retrieval.

Auto Dealership DMS
Auto Dealership DMS

HR Workflows, Reinvented – AI-Powered File Management  Software for HR Teams

  • AI-Assisted Onboarding – Automate new hire document collection and verification in seconds.

  • Real-Time AI Search & Retrieval – Locate employee records instantly, no matter the format.

  • Smart Access Control – AI ensures role-based document permissions and secure sharing.

Managing Dealership Documents Shouldn’t Be a Hassle

Docupile’s AI-powered DMS for Auto Dealerships automates organization, cuts retrieval time by 80%, streamlines deal processing, ensures secure access, and keeps your dealership FTC-compliant with AI-driven document tracking.

See how Docupile can transform your dealership’s workflow today!

Compliance & Security You Can Trust

  • Access Controls & Role-Based Permissions – Restrict document access to authorized personnel only.

  • Encryption at Rest & in Transit – Protect confidential data from unauthorized access.

  • Audit Trails & Activity Monitoring – Track every action for complete visibility.

  • FTC Compliance & Retention Policies – Stay compliant with automatic document retention and disposal schedules.

Auto Dealership DMS
Auto Dealership DMS

Who Benefits from Docupile’s DMS for Auto Dealerships ?

  • Sales & Finance Teams – Manage sales contracts, credit applications, and loan documents efficiently.

  • Service & Parts Departments – Keep service records, warranty claims, and inventory receipts organized.

  • Compliance Officers – Maintain regulatory records and ensure document security effortlessly.

  • General Managers & Owners – Improve dealership efficiency with real-time document tracking.

Trusted by Leading Auto Dealerships Nationwide

“One of the greatest things about it is how easy it is to scan something in and then how quickly you find the document when you search for it and the fact that you can search for it by RO number, name, phone number, VIN number it’s amazing. It’s so much simpler to use it’s much simpler to pull the documents that you need because when you do an audit, you need the VIN number, & they’re gonna give you the VIN that they want to audit, you put the VIN in and it pulls all the documents at one time associated with that VIN number!” – Jimmy Franks, Westside Chevrolet

Quick and Easy eSignatures for Smooth Operations

Streamline the signing process effortlessly by requesting secure and legal electronic signatures. This helps you operate more smoothly with less paperwork to manage.

Collaborate Easily and Securely Share Documents

Share and collaborate on important documents effortlessly with our dedicated file sharing tool. Enjoy strong security measures while ensuring smooth teamwork, both internally and with clients.

Simplify Human Resources Tasks with Document Automation

Discover the efficiency of document automation for Dealerships. Streamline processes, manage approvals, and handle repair orders seamlessly to save time and prevent mistakes.

What Our Clients Say About Us?

mati solutions

This centralized DMS has streamlined our processes, reduced errors, and significantly improved coordination among our teams. We can now access critical documents from anywhere, ensuring faster decision-making and enhanced project timelines. Docupile has truly elevated our efficiency and compliance, making it an invaluable asset to our business.

Meet Patel, President, Mati Construction
Fernando Ortiz Docupile solutions

Docupile is a quick and easy to use software. It stores all the documents securely and allows us to perform a quick search of our data whenever we need it. Overall its a great application for the price we pay.

Fernando Ortiz, Westside Isuzu, General Manager

Adopting Docupile has truly revolutionized our document management at D. N. High School. With everything centralized and accessible, our administrative tasks have become much more streamlined, freeing up valuable time that we can now devote to enhancing the student experience.

Patel Girishkumar, Principal, D. N. High School

With Docupile’s automated compliance features, we can focus more on delivering exceptional patient care while ensuring that all our records are accurate and up to date. It’s truly elevated our ability to serve our patients with the highest level of care.

Edna Clay, Administrator, Beechnut Dialysis Center

Since we implemented Docupile, our document management has seen a complete transformation. The centralized system has streamlined our operations, making it so much easier to track and access information.

Zahir Momin , Purchase Manager, Texas Jasmine
Linda Williams Docupile Solutions

It’s a very cost-effective solution to storing your files securely in the cloud. It keeps everything organized and the efficient design of the application makes it very easy to use even for the newly hired employees.

Linda Williams , Office Manager - ION DMS

At GSH managing extensive documentation for our numerous cultural and educational activities was a challenge. Docupile’s efficient system has streamlined our operations, reducing time spent on administrative tasks and improving overall efficiency.

Geeta Patel , GSH Event Center
Gary Lee
I only wish we had this tool 25 years ago! It’s a game-changer! Scanning and finding Documents is a breeze, and you can search for documents by VIN, by name, by RO # or phone #! I highly recommend this product to any one who is considering Docupile!
Gary Lee, Century 3 Kia, General Manager

Schedule a 15-minute consultation

And find out how Docupile can optimize your dealership’s document workflow.

Don’t wait until it’s too late. Sign up for a consultation today and take the first step towards safeguarding your business and your customers’ trust. We look forward to helping you ensure that your business is fully compliant with the FTC Safeguards Rule.

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With our cloud storage document management software and electronic content management solutions, we can help your business to streamline the workflow and securely organize and provide easy retrieval of all your documents.

Let us show you how easy and efficient our document management software is! See it for yourself, Schedule a Free Demo today!

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4522 Schlipf Rd, Katy, TX, 77493

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