At a Glance

What Does Secure File Sharing Mean in a Document Management System (DMS)?

Secure file sharing in a Document Management System is about the ability to share files and documents with authorized users while keeping them safe from unauthorized access, interception, or tampering.

This functionality is integrated into the DMS and focuses on maintaining confidentiality, integrity, and availability of the shared documents.

Why Secure File Sharing in DMS Matters?

  • Confidentiality: Protect sensitive business or client data.
  • Data Integrity: Prevent tampering or unauthorized changes.
  • Productivity: Facilitate seamless collaboration without compromising security.
  • Compliance: Meet industry standards and avoid penalties for data breaches.
  • Trust: Build confidence among stakeholders by ensuring data security.

How to share files efficiently without compromising security or compliance?

Use Case

Sharing sensitive business reports with stakeholders while protecting them from unauthorized person. Making sure no can intercept or read the files, except for the intended user.

Use Case

A healthcare organization shares medical records with specific medical providers with authorized access. And needs to comply with regulations by maintaining a detailed audit trail.

Use Case

A project manager shares a public link to a project timeline with external collaborators, setting an expiration date and restricting the link to view-only access.

Compliance with Standards

Secure file-sharing platforms adhere to industry standards and regulations like:

  • HIPAA: For healthcare data.
  • GDPR: For user data protection in the EU.
  • ISO 27001: For information security.
  • SOC 2: For cloud service security.

Still sharing files without encryption?

Take control today! See how secure file sharing and public share links can revolutionize your workflows. Book your demo now and start protecting your business.

Frequently Asked Questions (FAQs)

  • Secure Sharing ensures that only the intended recipient(s) can access the document and determines what they can do with it (e.g., view-only or editable).
  • Secure Transfer ensures that only the intended recipient(s) can receive the document safely without interception or tampering during the file’s movement.

Yes! Secure File Sharing is one of the key features we provide. Click on the logo to know more.

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