Construction document management software is essential for any company in the industry, but most construction businesses do not have one.
From the initial proposal to the final bill, the construction business relies on paperwork and building materials to get the projects done. Digitizing the documents and turning to Document Management Software (DMS) eliminates physical paperwork, making it easier to manage and focus on more important things, such as creating a finished product for the client.
The document management system is a software application that manages document changes and allows users to retrieve documents through an interface with search capability. It also provides document revision control, versioning, data archiving, and more. This blog post will explore five reasons why construction companies need document management systems and how they can boost your long-term growth!
1. Meet Your Productivity Goals:
Construction companies are overpaying on overhead costs averaging $4.2 billion annually, primarily due to the lack of control and the need for work. 30% of the construction company’s work falls into potential modifications, but project management can significantly boost overall productivity in your region through structured planning.
Implementing a comprehensive plan can solve these problems, creating many barriers to overcome. Digital tools are helpful in planning and mapping contractors and subcontractors for increased productivity.
2. No Project Delays:
Determination of who should complete the given task is difficult. It can cause inconsistent productivity in your projects. According to reports, up to 50% of a construction site’s workforce experiences productivity changes on the exact location and up to 50% productivity change at different areas. Poor estimates for project completion dates occur as a result.
A document management system, like ‘Docupile’ for site monitoring and project collaboration will help companies monitor all processes on-site. This tool will enable you to visually watch your site’s productivity through a note system that improves team communication and engagement.
3. Prevent Labor Shortage:
Recent reports claim that 89% of construction-related employers are experiencing a lack of qualified workers. One downside with this field is the high rate of business turnover, which can cost 20% of an individual’s base salary. Business owners in the construction industry should implement a cloud-based document management system that records daily operations and stores information about your organization’s competencies. This way, they can avoid losing valuable information if the staff decides to leave.
4. No More Accidents:
Construction sites are hazardous in many ways since accidents such as falling from heights can result in death even when injuries are minor. Accidental spills and interruptions may cause additional damages to the site.
Because this industry has yet to adopt digital resources fully, construction professionals must be diligent in their approach to safety. Accurately monitoring accidents, worker attendance, and other safety concerns are imperative. The construction industry has been lagging in its adoption of digital tools. By using safety and accident prevention checklists, you can predict and prevent accidents for your project.
5. Stay One Step Ahead, Always:
Construction executives have been slow to adopt digital technology, with more than 50% of firms in this sector spending less than 1% on this development annually. Despite these low levels, close to 40% say they don’t invest in tech initiatives because they lack support or understanding for their need.
One challenge for construction companies is productivity. Construction practices are typically slow to adopt digital tools and innovation, sometimes due to a lack of understanding or simply because they are focused on optimizing existing procedures which will not be sustainable in the long term. It creates excellent opportunities for new construction companies that offer differentiating services with innovative digital systems, like document management systems.
Organizations in the construction industry that digitize and store their documents see benefits such as increased profitability.
The construction industry has a saying that it runs behind schedule. But this statement is somewhat false in recent times. Eliminating the paperwork from the office and switching to DMS is more organized and efficient. It ensures better services to clients and gets work done on schedule. Over time, it will unceremoniously lead to development and profits for the business.
Docupile will help you have a better perspective for your company’s future!