Reduce your organization’s dependency on paperwork. As you are aware that paperwork brings confusion and fuss in your team.
By choosing to adopt document management systems you are choosing coordinated teamwork, faster response time, decreased storage cost, automated workflows, etc.
Paper will not disappear entirely, but using less paper will surely give you that ROI you are looking.
The following steps will help you take the unbeaten path to a paperless journey.
1. Paper slows down business
When you don’t realize how much paper negatively impacts your office, then it’s easy to accept the congestion paper causes.
Think about the use of your own paper. Do you lose the documents kept on your desk? Are you still stuck with the Manila folders in filing cabinets? Manila folders are so 1800 era. Relying on the old age technology to access information will slow down the progress.
A single document can take more than 15 minutes to search for. If the same file is misfiled, it might take more than 15 minutes to search for the file.
By adopting suitable document management, you can find your document within seconds. Now if you want to continue to spend hours each week, merely find documents you need within seconds and use the rest of your time to get important work done.
2. Use the copier
If you have a copier, you can begin the digitization process immediately. Many offices focus on print and copy functionality. Scanning documents with a copier are a great way to share documents. When you use apps to scan to email or scan to an online document repository- Dropbox, Google Docs or DM repository.
So for starters, you can remove paper now without installing any software. But automation processes delivers tremendous benefits by eliminating manual work.
3. Cut printing cost
Half of the printed documents are never used. You can reduce the waste of paper by enforcing printing limitations. There is a limit on who can print in color, route print jobs to the most cost-effective printer.
Track every print job and begin to pinpoint areas to improve.
How could you work better by adopting automation?
Now that you have chosen to go paperless. Take a step back to think about your current business processes.
- There are stacks of paper in a recycled tray
- Can you answer customer questions timely and correctly
- Time spent by your employees in looking for documents and filing them
- Money spend on offsite storage of files
Start your automated document management by booking a free demo with Docupile.