A non-profit organization faces different challenges as compared to a profit-oriented organization. A non-profit organization works on budget constraints along with the minimal staff. Without enough staffing, it is even more challenging to maintain a paper office. By installing a Document Management System, your non-profit can support an effective and secure end to use the system.
A non-profit organization can benefit from a DMS and save time for the real job it was formed for. Here, are four primary benefits of adopting Document Management systems.
1. Combine Donor Information
Many contacts and donor information come from different sources. You may receive information from various sources like a website, mail-in cards, events, emails, etc., creating a lot of work for your team. Enter these contacts one at a time is a time-consuming process losing valuable man-hours. Document management will benefit the non-profits as it will collect all the information through data capture, scanning, consolidating leads in an accessible place. This eliminates the chances of any human error.
2. Raise Volunteers Effectiveness
Many non-profits work depending on the volunteers. The only negative aspect is frequent turnover of helping hands. Document management platforms offer great solutions to this issue like providing user credentials with limited permissions. Each volunteer has a login that will grant access to the information they need while protecting data that should be secured. Additionally, an automated document management system features can perform many repetitive tasks like mailings, allowing volunteers to focus on meaningful and interactive functions.
3. Less Is More
Nonprofits have a small budget and highly broad goals. You can achieve organizational objectives of the non-profits and must make the most of every penny. Document management benefits your CFO’s and accountants in these scenarios by providing a quick return on investment. Once you have a document management system in place, you can increase productivity, efficiency and smooth working across the organization. With a document management system, you will have reduced paper costs, simplified compliance management and a secure donation process.
4. Switch Easily Between Roles
There is another challenge a non-profit companies faces. There is a frequent change in roles and responsibilities. The employees have to take a variety of titles in a non-profit to reduce the number of staffing. When employees have to move from one job to another, they need to be very flexible, but quality tools can ease the transition phase. For example, document management systems will allow you to access any document on a mobile device as and when required. So the employees can juggle between a donor meet and greet to a financial consultation with all the information in your mobile device or tablet.
To achieve the expansion goals and become a successful non-profit you should have the right support system. A proper document management support will give you a smooth communication system to equipped volunteers. Document management options for non-profits is a blessing to achieve those social goals for society.
