The growing need for property management has created a market worth $55 billion. The information generated by these companies can be in the form of paper, emails or digital documentation, with photographs and videos being some examples, among many others. The Document Control system streamlines all of the critical aspects needed to manage property and tenants. It helps with billing, finance, supplier management – even health & safety! The streamlined processes allow for more efficient workflows so you can spend less time on paperwork while still meeting your security inspections, insurance and regulatory compliance obligations.
Docupile’s property management solutions help customers streamline the management of information in various document types so that estates can perform their work better commercially and operationally. The property Document Control management software ensures that staff can focus on the critical tasks without wasting time looking for information or getting lost in administrative details.
Document management software: ‘Property Document Manager’
Document Manager: Property Management firms can now use automation by setting up alerts for crucial tasks and deadlines such as inspections, renewals or reviews. Docupile has a dynamic workflow function that enables property managers to set rules-based processes such as approval and incident escalation paths.
Audit trails are also an essential attribute of Document Manager: The records audit process is time-consuming and can be challenging to navigate. There are many lost or wrong information cases and a lack of traceability issues that arise when relying on paper-based systems for business processes. The system will generate comprehensive reports on actions, dates and personnel. Staff can see historical or current activity at a glance with this information in real-time!
Knowledge workers are timetabling, and operations management teams benefit from The Document Manager: Property is a valuable tool for managing information, especially in operations. It enables you to search by date range or view records based on contact types like contracts, maintenance, and even complaints!
The Document Manager is a dynamic solution that operates at the heart of your estate, with an automated diary function that allows users to link documents and automate reminders.
The newest version of Document Manager: Property is now available with cloud and mobile functions, making it easier for people to access and approve data or information while they’re out in the field.
Some key points include:
- Staff work more efficiently
- Tenants receive a better service
- Compliance is easier to manage
- Owners benefit from improved yield management
- Data is properly managed
- Documents are safeguarded against disaster
RECORD & RETRIEVE ANY PROPERTY DOCUMENTATION ELECTRONICALLY
Docupile enables Property documentation with various uses in:
- Project Management Agreements
- Real Estate Contracts
- Payment Records
- Tenant Files
- Covenants
- By-Laws & Regulations
- Maintenance Requests
- Ledgers
- Owner Files
- Invoices/Receipts
- Condition Reports
- Signed Lease
- Rental Agreements
- Custom Documents
- Photographs / Video
