The cost of document storage is expensive. But you can streamline processes and improve security with the cloud while maintaining your company’s confidential information. We all know the importance of document storage and management. But if you have a higher volume, whether paper files or digital ones, you still need to budget for where they will go in your office space.
Cloud storage might be more expensive than you think!
The Paperless Project found that renting offsite document facilities can cost $150 per month for an average business.
The costs of maintaining documents are high. For onsite storage, PricewaterhouseCoopers found that it could range from $25K per cabinet or more than 2 thousand dollars annually.
File Cloud storage is an excellent way to store your files and access them anywhere. But what if you want something more affordable? Here are some ways that cloud document storage services can work for you.
No More Wasted Time Due to Replicated or Lost Copies
The cost of lost copies can be detrimental to a business. The average company spends $122 to make up for this. Company documents can be a costly and time-consuming endeavor. For example, it is not uncommon for companies to have multiple people making copies of the same document, which costs more money with paper supplies and printer maintenance fees each employee spends on their own.
Businesses should consider cloud storage for their documents. It eliminates the risk of having many copies floating around and simplifies document management. It reduces costs in time spent managing old files or archives that may have been sent elsewhere without being accessed recently enough when someone needs them again.
All the information and data needed to run your business can now be at hand. You also increase the risk of losing clients or their confidential data with paper-based systems because they are prone to fail and potentially lead them into an intruder’s hands who have access to physical spaces where these documents reside.
Your cloud-based solutions are designed to provide authorized team members with instant access and update the original document, regardless of file size or version. The document’s authorization and use are also managed based on the role, which dictates whether someone can read it, edit it or share it.
No More Primary Storage Costs
If you find that your organization is spending too much on primary storage and cloud services, the goal should be to become paperless. With a simple scan, you store all your paper documents in the cloud and access them anywhere. It reduces storage costs and opens up more physical space for necessary paperwork at work.
You pay for more affordable unlimited storage improving efficiencies for easy access using the best cloud-based file storage. With this new system, employees no longer have to go through hours of labor-intensive manual searches. Instead, they can use an on-demand solution that is quick and easy. What if there is a way for you to get all of your documents in one place without worrying about storage space or paying rent on file? There is! We provide a scalable and affordable option that will fit any company’s needs with this solution. With all documents in one easy to read, share and edit format, you can work smarter, not harder.
Secure Cloud Storage for Business
Migrating your database to the cloud means you can enjoy all of these benefits without worrying about security! The service includes a choice of multiple access levels and encryption, so there’s no need for additional software or plugins on top browsers. The cloud is an excellent way for businesses to protect themselves from costly PR nightmares and security breaches. This type of solution reduces the risk of these problems being exposed; it saves them money and ensures compliance with document management norms across all industries. The cloud backup ensures that you never lose sensitive, proprietary or confidential information.
The only thing more costly than a data disaster is the cost of resolving it. Risk is eliminated by implementing these technologies that protect your sensitive information from potential breaches and losses, regardless of whether they’re resolved!
Ensured Maintenance Through Improved Resource Management
When you use a mix of digital and paper-based formats, it becomes impossible to keep things organized. You are never too careful regarding resource management. All employees must be aware of their role in the process and follow protocols, or else you may experience a significant setback on your project.
It becomes difficult to maintain security and confidentiality with a disorganized file system. Files can get lost or take longer than expected, which will lead to an increase in maintenance that falls through the wayside. Cloud storage for business ensures efficient resource management, as there is only one way to access the data. You no longer need to worry about maintenance because it’s automated through your service. Archiving your old data will help you get back valuable time, keep track of what’s happening in real-time, and quickly find lost or disorganized files.
Significant productivity improvements are generated when employees focus on higher-value tasks. It will allow you to become more effective at generating revenue for your company, leading it towards success!
Easily Manage Growth with Cloud Storage for Business
The cloud storage solutions provide scalable data centers, so you aren’t constantly faced with the challenge of finding more space. How would you like to add more storage space without breaking the bank, moving your office or investing in costly rent? With this service, it is possible. Cloud storage for business is a great way to constantly eliminate the need to invest in and reconfigure hardware.
You don’t have to worry about adjusting your workspace. This cloud-based solution will optimize itself based on how much data you’re storing, so there’s no more redefining walls or floors dedicated exclusively to digital files.
The service provider will automatically update your tech with the latest updates. You can access these new features and tools anytime you want, so there’s no need to wait days or weeks before getting access again. Your company’s services are responsive to your needs and offer flexible customization, so you can easily modify them as your company grows and changes. The latest innovations in cloud technology are constantly improving, and new ways to manage growth become available.
Easy Access from Anywhere, Any Time
Hybrid workspaces are becoming more popular, which means that you need the cloud’s capabilities to accommodate your diverse workforce. Whether your clients are experiencing this challenge, you can still take advantage of cloud-based storage to meet their needs. Your team and clients choose the most convenient device for them to access data and share files from anywhere at any time. The platforms are user-friendly, with collaboration features that reduce the need for support while also providing instant access to essential documents.
With this system, you can set up a flexible work schedule that allows people to consult their files and view the information they need. Because it’s based on roles rather than individual permissions, everyone only sees what’s available.
Updated Technological Infrastructure
Cloud computing offers many benefits, including modernizing outdated technological infrastructure and eliminating the need for you to carry burdens or spend money on updates. Your company’s infrastructure is obsolete, and it costs you time and money to catch up with industry standards. It makes your business appear behind the time, so clients will have a poor opinion of them, leading to meeting expectations not being met or just barely doing so. Stay ahead of the curve by taking advantage of our cloud-based storage and solutions to adapt your on-premise infrastructure to improve capabilities and remain more resilient in constantly changing tech.
The on-premise systems you have been using for years are still relevant to your team and clients. They align with the goals of what makes business important, which means they can help keep things running smoothly in any environment. You become a more effective and efficient person, able to deliver on customer needs.
The cloud is a great way to improve efficiencies, reduce costs and remain responsive. Contact Docupile today for more information on how our team can help you meet those goals with their services!