There are some people in the transportation and logistics industry. You have multiple cabinets for filing. Some of you even have a room full of documents occupying valuable real estate in your office. There is a panic situation when you are looking for a specific file and you need it urgently. The paper can be an invoice, packing slip or a contract. Finding small documents like an invoice gets even harder. Being a businessman your time is like money. Time wasted in looking for documents will inevitably affect your ROI. With a DMS you can save time, money and panic headaches as it will simplify processes, regain workforce, reduce clutter and a lot more.
After installing a DMS, you will save four legal size drawer and a $7440 per year approx.
Docupile helps transportation and logistics manage the following-
- Invoices
- Employee Records
- Bills of Lading
- Lumber Receipts
- Toll Receipts
- Fuel Receipts
- Maintenance Receipts
- Load Tenders
- Truck Logs
- Claims Paperwork
- Contracts
- The Taxes etc.
Benefits of installing DMS for your transportation and logistics industry-
1. Saving Time & Money-
Document management solutions come along great scanning solutions. A DMS provides capturing and storage of a document in a centralized, digital and secure platform. This eliminates paper mailing from one place to another. Saves your staff’s time. Which they would be spending on administration task. It also reduces the cost inculcated in the off-site paper document storage.
2. Faster Cash Collection-
Delayed paperwork from sending packages or drivers to various location results in delaying of billing clients and further delays in collecting payment.
The best electronic document management system comes with workflow and business process management features. These features can map out and automate these paper-intensive processes. This process will help the finance department to speed up the billing procedure resulting faster collection of cash.
3. Improving Customer service-
Instead of spending too much time in searching, organizing and making copies of documents it is better the customer service team spends time in resolving customer queries. A DMS will give them the time and opportunity to perform their core task efficiently.
4. Improve document security and access-
Transportation and logistics industry deals with sensitive information of customers or clients like payroll records, medical tests of drivers, police reports, insurance documents, etc. You need to keep this information secure and accessible to the correct person at the right time. The excellent security of the DMS fulfills the critical requirement.
5. Reduce risk and manage disaster recovery-
Storing of documents in vaults or rooms makes them vulnerable to exposure to getting damaged by water or fire. This can give the documents unreadable or destroy them. This can render documents unreadable or can utterly destroy them. This is a risk that would come into force especially during an audit or any information request. This risk can hamper not only the financial security but also the reputation of the company.
Conclusion- We have files overloading day by day. To maintain this vital record, you will need an optimum Document management solution. This will increase productivity. You will no longer need to pull out files and refill from them from a cabinet.
