A hospital or a healthcare industry or a medical office always has a lot of paperwork done. The paper documentation is a hassle for the patient and for the professionals working there. Paperwork like health history, insurance cards, vaccinations, test results, diagnosis codes, lab results, payment receipts and so on. Who would like to go through all these piles just to search for one paper that can be retrieved with a click instead of going through the file cabinets using a record management software?
So healthcare sectors should go for the dominant Document Management Software for a hassle-free document storage and secure retrival. Many IT companies are providing DMS solutions in the healthcare and medical sector.
Why should healthcare industry bother and opt for document management software?
I will tell you a few important reasons to consider to switch from paper documentation to electronic record management system:
To Eliminate Human Error
Human error is a certain error because they are dealing with such massive amount of official papers. Too many papers will create mess and mess amplifies lost and misplaced documents and files. As humans, we can create errors when it comes to paperwork. DMS will reduce any extra dose of medicines given inappropriately.
To Maintain Regulatory Compliance
Having secured documentation is severe regulatory compliance. A document management system will continuously convert papers into electronic documents. With DMS you can regulate data access and increase privacy and confidentiality. This way DMS will assure regulatory compliance and also ensure essential security feature, enhanced auditing and disaster recovery.
Upturn Security Through Audit Trials
Auditing will display time, date and username for actions that occur within a file. This helps managers to screen the record activities and certify security and compliance within the hospital. A DMS is a time and rights management technique. The officers can decide on who can access and modify each file. This ensures that there are appropriate business practices and no white collar crimes are conducted.
To Increase Productivity
DMS has reduced the access time to patients file. You can search any file by just looking for the search key. Every document converted into electronic form has unique identity number and these docs can be searched with various search terms. Physicians and administrator can retrieve a patients records within seconds giving them more time to concentrate on value-added activities.
The most advantageous factor of the DMS system is reduced cost and DMS can help you save a lot of money.
Let’s have a look at the cost saving effects.
Reduced Materials And Equipment
Due to electronic documentation system, you don’t have to spend much money on paper. Similarly, you will spend less money on printers, fax machine, cartridges, photocopiers that show maximum hidden costs.
Reduced Storage Needs
You can store all your patient records in an on-site server which hardly requires any physical space. If you go for cloud storage system, it doesn’t require any physical space, unlike those big storage boxes or file cabinets where you put the hard copies of documents.
A Smaller Amount Of Staffing Costs
Using an improved document management system will assure you don’t have to hire too much staff to log or extract physical folders. The entire available data is securely available in electronic mode.
Are you using any document management software or any other data organization systems to help you stay organized and improve productivity at your medical office? How is it helping your business increase ROI?