Let’s admit it. As entrepreneurs, we all have the annoying habit of overcomplicating things, Whether its work allotment, project monitoring, quality inspection, or simply going through a to-do list specifically when it comes to administering a business or a project.
The simple way to make things right is to implement a work management software in place, identify where you are consuming most of your time, streamline the work method, and discover opportunities to perk up your Workflow. So, how should you go about it?
In this piece of blog, we have pulled together some benefits and an easy seven-step process to streamline the work process and expand a competent workflow that will assist in giving a boost to your productivity.
• Enhanced Visibility Across the Organization
Document automation means forms that are done and used online. The managers can see how the Workflow is dealt with across the company.
They can work collectively to figure out where methods are working competently. Additionally, it’s even easier to see where amendments in the process are required.
• Automated Activities/processes Across the Organization
With document automation, the Workflow can be managed immediately. All forms are shared with the right teams. Quicker receipt by the right people means speedier resolution. This ultimately means happier customers.
• Minimizes Human Error
Document automation is intended to reduce human flaws. There’s no risk of having an item missing in the structure. With digital file administration, documents are available at all times. Documents and forms that entails human action can be handled instantaneously.
• Uninterrupted Forward Movement
As your company clinches automation, gaps will be more noticeable. Without having to highlight upon where files are, you can focus on the significant work ahead. Outdated forms can be removed or revised from use.
Consequently, workflow can continuously be improved.
As we mentioned above, about the simple process for streamlining the Workflow here are the seven steps highlighted below;
Step 1: Evaluate the existing Workflow
You need to know how each method in every division or department of your business operates. Due to which the first step towards improving Workflow is to list every process and then do a thorough analysis. Converse with your employees, ask them for their suggestions and feedback on each process or Workflow that your business involves.
Examine every document every detail for the forthcoming steps.
Step 2: Categorize key areas of focus
Once you are done evaluating your existing work process, it’s time to look for prospects/opportunities to progress.
Keep your eyes open for any, communication breakdown or unclear instruction, or communication.
Identify factors that are affecting or can affect the effectiveness of your existing process or Workflow. Fill up the gaps and craft a better version of your work process. Ensure that your new and enhanced Workflow has no loopholes.
Step 3: Break down the process
The next step in this procedure is to break your work process into lesser and more viable steps. Always remember, the simpler the better.- Keep it simple, and aim simply towards the desired outcome.
Step 4: Everything Must Be Documented
Let’s be realistic. It is impossible to carry out every process or task from your memory. You need to layout every step included in the process that you are following to get work done effectively.
Step 5: Be ready to adjust
Once you have assessed, your Workflow in the live workplace environment, be ready to make improvements based on your results. Ensure that everything works brilliantly. So, if you need to make little adjustments along the way, do it.
Step 6: Put your new Workflow into play.
Now that you have scrutinized your Workflow and made the required improvements, there is no point to delay its implementation any further. Explain every attribute of your Workflow to your employees before you put it into play.
Step 7: Lastly, Refine, refine, refine
No workflow or process involved in it is perfect —Therefore, as now you have made improvements in your existing work process or implemented the new Workflow, be ready to refine it over time.
Hopefully, these seven steps are supportive. We do understand that implementing these steps is going to take a lot of your efforts and time. But the best part of it is – Eventually it will facilitate your progress in the work process you already have.
Contact Docupile today to find out how we can help you boost your Workflow.
