Document workflow management is a key to efficiency in the digital age. Document workflow stats show that 15% of all paper in business is lost, which costs $250 to restore a lost document.
But many companies are now implementing Document Workflow Management software like Docupile’s Workflow Document Strategy and it can do wonders for your company too. It will save you about 60% of businesses and up to 30% of their time with automation of recurring tasks in workflows including generating sales leads, review and approval paperwork, etc.
Workflow is a central component of any organization’s success. It lays out what each person in the company should do for an outcome and streamlines the organization across departments and locations.
With the increase in digital documents, you may want to know more about the Advantages of workflow management system that can help your business, lowering operational costs.
In the digital age, it is important to move documents between one place or person and next for a sequence of tasks to be completed.
When the paperwork moves from one step to the next, an approval process must take place before it’s sent on to its final receiver.
Improving project efficiency for businesses is only one facet of Docupile’s workflow document strategy. With the automation of recurring tasks in workflows, business associates are able to minimize timelines and maximize performance (significant savings to be had).
What are the key benefits of tech-led document workflow management?
As the digital age has so far not been able to satisfy requests for a paperless office, managers are still trying to find solutions to issues with misplaced documents.
Even digital companies need the right tools & processes to get more efficiency in their document workflows. Here are some of the leading causes why:
Human error is Minimized
The problem with document solutions is that it relies too heavily on the person’s ability to shift a document from one place to another, which leaves it open for human-made mistakes.
It’s likely that at some point of juncture in your career, you have encountered some of the documentation errors first hand – The lost document, the modifications ignored or overlooked, and coworkers realizing too late that they are working on different versions of a document.
Workflow Management Software (WMS) also includes attributes such as a built-in Document, which ensures the exact Document is circulated from one recipient to another and can track a document through all stages of its life cycle.
With automation at the heart of more highly advanced document workflow management, concerns like slow approval procedures and the forth and back of documents are mostly not considered.
WMS includes event notification functionalities, informing individuals when a document reaches an exact process.
Though its task Automation, manual processes that would take hours or engage several people, are carried out in very less time, with documents spreading your biz much quicker & moving monotonous admin tasks away from employees.
24X7 Cloud Access
Many document processing management systems are cloud-based, which allows for a smoother integration of applications and information. Cloud workflow management strategies allow employees to access a document repository from wherever they are & whenever they like.
They no longer have to spend their important time searching for different archives or devices for a file or document. This not only boosts productivity and saves time spent searching down files but also provides remote employees the tools they need to perform their day-to-day tasks from any place, at any time.
WMS can be implemented into all stages of a document’s lifecycle to optimize the overall process.
Better Communication and Collaboration
Different tools and platforms are used to complete various tasks and accomplish goals in organizations. Employees will use different platforms each with a varying purpose to track their time, review paperwork, and collaborate with others on projects.
The same goes for communication within teams – with virtual assistants and primarily distributed teams. It often results in lost resources, frustration, and delays when working on messages over text or email as well as social media platforms.
By integrating communication tools and work automation on a single platform, Docupile’s Workflow document strategy allows people to be more effective in their particular roles.
Additionally, these platforms also allow for access controls to ensure the privacy and security of your information at the department, employee, and organization levels.
Do you feel your segment is lagging behind in productivity? Send us an email & our team will be happy to assist you.