Document workflow stats show that- 15% of all paper handled in business is lost, which costs, on average, $250 to restore a lost document, and even when working in the digital arena, employees make use of their 2 hours each day searching for information.
But you need not worry about as the Docupile’s Workflow document strategy can let you save about 60% of businesses and up to 30% of their time with the automation of recurring tasks in their workflows, including, generating sales leads, review and approval of paperwork, and processing bulky documents.
An advanced workflow is an asset to any type of organization or firm. It defines the task outcome, the series of all business processes to be completed for a successful result, and the people responsible for the same.
With more and more documents being created each day, let’s take a glance at such workflow management document in the digital age, so you can work on out how your business measures.
Definition of Document Workflow Management- DWM
In the digital age, the document workflow involves the movement of documents between one place or person to the next for a sequence of tasks to be finished.
To move from one step to the next, an approval procedure takes place that moves the Document forward to its final receiver.
Project efficiency is augmented, and timelines are minimized by allowing employees to work on various elements of a project/task in parallel and collaborate on the same document in real-time.
What are the advantages of tech-led document workflow management?
In the digital age, it isn’t only enough to be moving towards a paperless office to fix issues such as the alarming misplaced Document.
Even digital companies need the right tools and processes to implement effective document workflow. Here are some of the leading causes why:
1. Human error is Minimized
With having document solutions, the problem is; where workflow management completely relies on humans to shift a document/file from one place to another is that it’s also left open to human mistakes.
It’s likely that at some point of juncture in your career, you have encountered some of the documentation errors first hand – the misplaced or lost document, the modifications that have been ignored or conversely overlooked, and colleagues realizing too late that they’re working on different versions of a document.
WMS- Workflow Management Software also includes attributes such as a built-in Document, which ensures the exact Document is circulated from one recipient to another and can track a document through all stages of its life cycle.
2. Quick approvals
With automation at the heart of more highly advanced document workflow management, concerns like slow approval procedures and the forth and back of documents are mostly ignored.
WMS includes elements such as event notification functionalities, indicating individuals when the Document reaches an exact process.
Though its task Automation, manual processes that would take hours or engage several people, are carried out within no time, with documents spreading your biz much quicker and moving monotonous admin tasks away from employees.
3. 24X7 Cloud Access
To connect each element involved in a document’s lifecycle, many WMS is cloud-based so that applications can be integrated together in one place. Cloud workflow management strategies allow employees to access a document repository from wherever they are and whenever they like.
They no longer have to face the issue of searching for different archives or devices for a file. This not only boosts productivity, saving time spent searching down files but also provides remote workers the tools they need to perform for their day-to-day tasks from any location, at any time.
4. Complete Integration
WMS can be incorporated into all stages of a document’s lifecycle to optimize the overall process.
5. Better Communication and Collaboration
Different methods and tasks involve the use of various tools and platforms to execute and track and execute them. Departments and employees may be utilizing different tools to track their time, carry out tasks, and collaborate with their teams on projects.
The same goes for communication for teams –with virtual assistants and primarily distributed teams. It might be happening on text, email, messenger, chat, or any other social media platforms. It often results in lost resources, frustration, failed messages, and delays.
By bringing both collaboration and communication on a single platform, workflow automation allows people to communicate skillfully, and boost their productivity.
Additionally, these platforms also allow for access controls on resources at the department, employee, and organization levels.
Want to see a boost in your productivity segment connect with our Docupile Document Management team and we will be happy assisting you!