An employee’s file usually contains various forms they fill out when they start a job or afterward. These forms cover things like performance reviews and paperwork related to your company’s culture. HR professionals are looking for special software to help manage these files because dealing with paper forms can be a hassle. That software is called human resource document management software, and it’s the solution they need to make things easier.
HR departments have realized the importance of having more flexible ways to handle forms, and they’re making the switch. The HR software they use also comes with e-signature tools, so you can complete and sign forms online instead of using paper. This is a big time-saver, especially for things like performance reviews or acknowledging company policies.
Some companies have systems where new hires can do their initial paperwork online. But these systems, like some HRIS, are good for basic forms like taxes, but they’re not very easy to use, and they only allow certain types of input.
What’s great about this flexible solution is that it can also connect to a special filing system just for HR, called Docupile.
Once you’ve filled out and signed all the forms, they automatically go into your digital folder.