Passing papers has been a persistent workplace effort, ridden with irritable repeat reminder emails, sleepless nights, and delays. This is precisely why having a document management software solution that can solicit software robots or bots to do the menial paper-pushing work on your behalf is a change. There’s a remedy to such issues, and it’s document management software-DMS.
By making use of software, you have the potential to boost your productivity by over 90% or more than that!
You may be wondering how exactly these functions?
The Issue with Papers
With your current paper methods, you may be contemplating, “Everything works fine the way it is – why to modify them?”
Well, we have got a bone to pick with Paper for many causes:
- Paper isn’t compliant
- It isn’t visible
- Isn’t profitable when you loose them
- Vast organizations lose a document every 12 seconds and costing each loss between 350-700 dollars.
The cost is enormous for Paper, but there’s also a price to the environment that should be adopted. The United States utilizes more Paper than any other nation in the entire world, and most of these documents become irrelevant within three months.
That said, let’s discuss some of the perks of document management software-DMS and how this software can control the power of ultimate performance and ROI in your business.
Robust Records Management-RRM
Part of the tremendous pain for documents concerns everyone searching through your system(s) for the correct mode, or what folder it is located.
We have all experienced the frustration included in an unorganized database system– especially if it’s spread between multiple email addresses, platforms, online repositories such as Google Drive and Dropbox – the list goes on forever, and so, does the annoyance.
Rather than having your workforce waste valuable time tracking relevant documents down, document management-DM utilizes an auto-indexing feature and standardized full-text search set that permits you to find records fast, all while being encrypted for maximum security attributes.
Bid Farewell to Growing Hassle
All companies experience growing pains; it’s a normal part of the biz. However, it should not be at the cost of your customer service/contentment. If you have a work in flux, document management is able to handle the uptick – all without you needing to hire extra employees. This allows you to save on the costs of hiring while keeping your processes and workflows intact.
Mind-Blowing Process Automation Workflows & Task Routing
There are standard daily, weekly, and monthly approvals/documents that need processing in all departments of the biz. Whether it’s in or management or accounting, dealing with these workflows – and excluding the question of priority or what happens next, can increase productivity and align approvals.
With a thing like Process Workflow Automation, which is part of Docupile depository of bots and services, your workforce can have a work queue that prioritizes tasks based on the level of criticality and automatically routes those tasks to the proper person for approval.
No more mashing emails or knocking on an office door to push something through.
Connect with our Document Management Software experts today at Docupile and recline yourselves watching how it increases productivity at jet speed!