Do you need to present large volumes of weekly, monthly, and ongoing reporting to maintain your dealer networks? Document Management System has got you covered!Automotive dealerships today operate in a highly suitable business environment, requiring efficiencies in every niche to drive profitability and efficiency.
Dealerships have also grown very much into vast enterprises/firms surrounding many independent units working in unity.
The majority of automotive dealerships have a manufacturer authorized Dealership Document Management System (DMS) in their organizations/businesses.
A DMS entails core business sectors that influence sales/service and customers but does not deal with tracking of support functions within the dealership such as Back-office Management, Employee Records, Corporate Branding, etc.
Why DMS for Automotive Industry?
Storage Location: Documents will be stored centrally in a proper manner so that it can be retrieved whenever required.
Locking / Unlocking: This allows lock the essential documents to restrict the access for other users after their use but can still be viewed by the owner.
Footnote: Commenting the document, tagging the document, stamps, signature & Email notification.
Search: Find documents and files in seconds.
Share: Allows more than one user to view the documents at the same time.
Version Control: Version Control offers the ability to manage document change and revision. It is done for specific documents.
Check-In or Check-Out: This assists in Version Controlling the documents during simultaneous updates.
Multi-Language: Language is no further barrier for your organization to stepping ahead towards the digital world. DMS supports a multi-language user interface for the users.
Audit Trail: Keep track of Document update and view history for important documents/files/folders.
Archiving: Old but essential documents can on its own archive for future references.
Document Management and Capturing: Centralize Paper as well as digital Files -Electronic Media documents can be accessed them with one familiar interface from all work stations in your office.
Ownership Overrides: This permits administrators to retain ownership of documents for precise folders or users. Separate export rights shun the unauthorized export of information out of the system.
Combining Active Directory: Integration with Microsoft Active Directory allows users to log in to Docs-vault using their Windows login name and password, eliminating the need for remembering separate passwords.
Built-In Reports: Powerful built-in reports are handy for Administrator to get insights and useful data related to documents, users, and other essential business processes.
Workflow: Replicate your document-centric business processes to make them more streamlined, accurate, and less time-consuming. Automate repeatable phenomena like account payable, leave applications, order processing, purchase authorizations, records payable, and many of them.
Hierarchy Workflow Dealings: Manage documents editing rights, viewing, and according to the hierarchy followed in your organization/firms. Add/Remove members in the departments for handling workflow in the organization.
Documents Links/Relations: Users can set many-to-many relations between documents. Document Relations allow grouping and easy access to documents filed in different locations throughout the Repository.
Records Retention Roadmap: Create retention policies for different types of documents and dispose of them following industry standards and local norms. Handle the entire life cycle of physical records and digital forms – from its safe storage, classification, circulation to its final authorized disposition.
Personal User Work-Spaces: Quickly access your recently accessed, checked out, imported and created documents as well as your favorite files and folders.
Document Previews: Preview contents of all standard file formats (Word, Excel, Emails, Tiff, PDF, images, Audio, Video) without their native applications.
To know more about how the Document Management System for Automotive Business can be profitable, connect with our Docupile DMS experts today!