There is room in the back entirely dedicated to the filing cabinets, where all the documents of your organization are stored. In the era where companies are going paperless and choosing electronic document storage system, there are many small companies still stuck to filing cabinets wondering if a small company like them needs to go paperless.
Get insight on how the size of your organization affects your document storage size.
1. Storage
The electronic storage can be customized as per your company needs and size. Do not underestimate your current documents. Calculate your current electronic documents, files, paper documents and scanned documents that can be added into the system.
Additionally, consider your growth projections for several years. Most of the platforms will allow you to increase or decrease storage capacity at regular intervals as changes occur in your organization. A futuristic understanding gives you a clear picture of document storage requirement.
2. Users
Your organization’s size is determined by the amount of electronic data you need to store. Do not miscalculate or underestimate this number. It is more likely that everyone who works in your organization will require a set of credentials for access. Consider the services you will be outsourcing like accounts services or advisors. Organizations may have clients or partners who need access to documents. You can select the number of users and create accounts accordingly.
3. Mobility
A large and small company requires more adaptability when it comes to documenting management software. As large companies sprawl, they end up at multiple locations. This leads to a constant need for connectivity and communication from different places. On the other hand, starts ups and small companies have various jobs to do all by themselves.
The whole idea to have a document management system is to be able to work anytime, anywhere without any inability. If your company needs this kind of flexibility and connectivity, then choose Docupile. It will make all the difference in an organized and connected document management systems.
Be it a large or small organization. Everyone has their own unique needs and characteristics will be essential in choosing the right the document.
