Organizations have taken a big leap as they have moved from paper documents to digital methods. As the present way differs from what it was ten, twenty years before.
Also, if your company hasn’t made that transition yet, the time is now. Equip it!
In today’s digitally transformed world, everyone seems to have a digital equipped office. Also, this is precisely when the document management trends of 2019 come into existence.
Also, it’s a must-have tool in an advanced era of digitalization.
Document Management is a process where organizations can store up and track all of their documents in one central location using their digital assets such as an intranet and other management software.
While some of these trends were there for years, and some are brand new to the world. To add more to this content of document management here is a sneak-peak of 7 biggest document management trends for 2019.
1. Cloud is the prime among all
During its inception, when it started gaining popularity; people seemed to be hesitant to opt for it. Also, how promising it appeared and continues to be is the history we all know about. As we are all experiencing and implementing it too.
Well, it ensures that documents are available anytime, anywhere. The good part is you need not be in a closed network or on a particular computer; all it requires is an internet connection. Also, due to the ease of access it provides- it is one of the top class document managing systems.
2. Mobile-friendly development is a must
Spending most of the time checking your tablet or Smartphone’s, professionals are always in motion, due to which they have incessant access to important file and documents.
However, having only accessibility isn’t enough; it should be user-friendly too! Also, as digital dependence and compulsive Smartphone use is on the rise, day and night. So does the urge of mobile-friendly development for your software platform also evokes?
3. Increased collaboration
Email is on boom these days and is considered to be the best collaboration tool which generally enhances projects including document management. Also, takes the pressure off when you are confused, especially when you are trying to make some amendments or refer earlier versions of a file.
4. Scalability is a must
When your business grows, it’s quite obvious that the document management system will also tend to aggrandize. Also, this software platform’s capacity attribute known as scalability is correctly structured to perform that role, and enabling business owners to operate their business smoothly.
5. Client portals are being requested
Similar to employees clients are also the main actors in your organization. Most of them tend to be tech-savvy, and this software can grab them more profoundly through your business technology. All the projects can be shared with customers and managers through client portals.
6. It’s all about social media
Social media networks are the king of the internet nowadays. Nevertheless, networks such as Facebook, and Twitter have become a mandate mundane of checking it whenever you pull out your phone or login your laptops.
Due to such brisk activity, social technology has been successfully integrated into managing document software, intranet file sharing systems, rendering an uninterrupted method for storing, organizing, and revising files.
7. Project management and Workflow are becoming an integral part of the business
Project management software appears in all shapes and sizes. It’s been successfully used by an array of businesses across all industries for years.
Project managers can streamline operations by incorporating their workflow, scheduling, communication, and document management within the same space.
These seven document management trends of 2019 truly depict a clear picture or an idea what the future has in the grip for such document managing software. Cloud computing, social technology, and mobile devices have eternally influenced document management, making life virtually easier in every industry.
Thus, next time if you get stuck with an aging document say hello to this future of workplace document management platforms and stay ahead of the competition which will increase your overall productivity and take your business level to all new horizon of innovative solutions and most exceptional opportunities.