As it is a said-Every individual who fails to plan, plan to fail. Thus, having a proper plan for onboarding before you bring anyone new on will also assist you in learning how to boost up your onboarding procedures.
Think of onboarding like a machine- When everything falls into place and everyone knows precisely what they are required to do, onboarding will function seamlessly. But if anyone is unclear on their roles, or if a key component of the machine is missing, the process will come to a halt.
Your company may have spent considerable time and resources finding, recruiting, and hiring someone new, and your new employee onboarding process is an integral part of following through on that. The process can have real bottom-line effects, so you want it to be as efficient and valuable as possible. Here are some thoughts on making the new employee onboarding process fast, and likely to contribute to good employee experience.
Assign Roles: As part of your onboarding process, decide who will work with new joiners and in which segments.
The human resources department can take care of it by ensuring the Employee completes the necessary documentation formalities. A peer or supervisor could also be responsible for welcoming the new Employee and introducing them to other team members.
Finally, a supervisor or manager should take on the role of mentor, working with the new team member to set a list of goals to work on during the initial few months on the job/work.
Create and Review a plan: New employees are likely to have many questions about where they need to be, what they should be doing etc. Along with giving every member of your existing team a definite role in the onboarding process, make sure to explain a clear plan for the process, and review it with every team member.
That way, if a new hire has any questions, anyone will be able to respond quickly.
Never Miss to Explain Basic attributes: Your new employees need to know what their roles and responsibilities are, and how those duties fit into the company’s goals. They will also require to know the expectations or rules your company has set.
Onboarding should introduce new hires to the company’s culture and give them a chance to connect with other members of the team to start the onboarding formalities soon.
Onboarding shouldn’t begin on day one, but it should commence before the new hire even becomes an official employee or joins your firm.
Commencing the process early gives your new employees a jumpstart on getting to know the company, their responsibilities, and your expectations and also give your current employees and the HR workforce a chance to get ready for new roles.
Here are a few aspects you can do to get a jump start
The first day is the most critical day in a new employee’s career up to 4 percent of new joiners have left a job after a terrible first day.
The first day should have a unique feel to it, and you should do what you can to make a new hire feel unusual and welcome.
Share Company Culture
Here are a few more employee onboarding tips which can motivate and encourage them to perform the jobs well:
Be Transparent: If you expect everyone in the office from 9 a.m. to 5 p.m., Monday – Friday, don’t post images suggesting people can telecommute. Ensure all the materials you give new hires are a good reflection of your company’s culture.
Having said that, setting clear expectations from the start, or even before the start — will help boost up the time it takes an employee to get used to the role and position.
When going over the parameters of your expectations for the job with a new employee/joiners, ensure that you break things down into actionable steps.
You want to give the person thought of what you hope they achieve during their first year in the job. However, it’s also important to provide them with a sense of what you want them to have done within the first month — or even the first week.
Fragmenting down goals and expectations into manageable and specific pieces will help your employees prepare for the months and weeks ahead.
Making use of technology to help with the onboarding process, such as an onboarding automation software that takes care of all the paperwork, will help you focus on making your new staff members feel like they’re part of the team.
If you are looking to speed up your company’s onboarding process, contact us today to learn more about Docupile’s employee onboarding automation software.