Why a construction document management?
Anyone who gets into construction business loves to build and create extraordinary architecture. People who construct like to see plans coming together. Builders want to drive their grandchildren around the town showing them architecture they have designed.
Though it is all about construction document management is an unavoidable part of the business. Maybe a dreaded part but a critical part of the business.
One mistake in the architectural plans and markups to RFI can lead to a costly mistake. This means managing all the documents in an efficient and organized way is an important part of running a successful construction business.
Let’s have a look at five effective document management outcomes on the construction business:
1. Working on the wrong plan’s costs
There won’t be a single contractor who must not have constructed a project on the wrong side and then re-incurred a cost to fix a costly mistake.
The number of drawings per project can change from 100 to 1000 depending on the size of the project. These numbers don’t include the number of revisions to the drawings that are issued throughout the project.
During the olden day’s documents were stored in a giant stack in the job trailer and every morning everyone has to make sure they had the latest version.
With the digitization of the construction business, it is straightforward to keep track of the paper copies. This enables anytime anywhere access to project stakeholders. You will need someone who always uploads the files and changes them when any change has occurred. Every change needs to be uploaded to the central file issued.
It is not an error-free plan, but with construction specific software you can alleviate a lot of trouble by a unified set of proposals made in the digital format. These can be made from mobile devices, laptops and tabs. This system ensures that your team has the latest updated work. You have less headache of document management.
2. Tracking markups is a critical pain
The red pens and sticky notes pattern will go the matrix printer way someday. There should be somebody managing notes being made in the field to make sure they are added to the appropriate files. Push the information to the people who need to review it.
For the time being, you need dozens of new markups that need to be uploaded to the central respiratory. A specific software can reduce this pain and improve the results. By allowing users to mark up the plans directly, cloud-based document management makes the latest data automatically available for everyone in the team. Reducing the time-consuming uploading and downloading.
Use construction document management software like Docupile and make this simple. Markup can be done with the help iPad and mouse with different of shapes, freehand, text and arrows. The mark up matches the correct file version.
3. New day, new issues
There is always some issue somewhere on the job site that doesn’t run into an issue. There won’t be any business that won’t run into an issue at the job site. It can be an unexpected obstacle or a discrepancy between plan and reality or a conflict between one aspect of design to another. These issues are part of the package.
During the old days, issues had to be written manually and delivered to the responsible person for the job. These issues were communicated to the owner and contractor.
According to a study, the inaccurate documentation does not reflect latest designs is the leading factor for rework representing 55% of claims. Cloud-based construction makes the process less tedious by an easy method for recording issues.
4. Photos, so many images
In the drone world and the growth in the mobile devices have helped the construction industry grow enormously. The development has created new file management problems. You need to appoint someone who uploads all the photos.
A tool like Docupile helps you capture pictures in the field itself with communication and with better planning you can pull up better images.
Imagine you can find the exact images you need.
5. The client wants visibility
The owner needs to have full information on what the project will look like and what the construction phase will be like. Someone has to file the documents, models, files and reports.
Construction document management can be made in 3D and 2D models. These files can be made available to the stakeholders and owners.
You have reached a sound stage in your business because you are smart and capable. You can put the right team together. You are capable of building the right team along with the right materials. With the application of latest technology, you save time and resources you spend on file management. Now you can get back to what you do the best building and architecture.