At a Glance

What Does “Access for Multiple Document Types” Mean?

“Access for multiple document types” refers to a document management system’s (DMS) capability to handle, organize, and make accessible a wide variety of document formats and types. These documents could include:

  • Text-Based Files: Word documents, PDFs, and plain text files.
  • Spreadsheets: Excel files, CSVs.
  • Images: JPEGs, PNGs, TIFFs.
  • Audio/Video Files: MP3s, MP4s.
  • Scanned Documents: Digitized copies of paper records.
  • Specialized Formats: CAD files, XML, JSON, or other industry-specific file types.

You can upload, view, and work with a diverse range of file formats without needing to convert them into a uniform type.

Key Benefits of Access for Multiple Document Types

Did you know?

Companies spend approximately $20 in labor to file a document, $120 to find a misfiled document, and $220 to reproduce a lost document. Effective document management can significantly reduce these costs.

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Key Feature of Supported File Types

  • Automatic previews for commonly used files like PDFs, images, and Office documents. (This is turned off by default for security purposes. Let the customer support know if you want to turn this feature on.)
  • Format-agnostic workflows, meaning files of any type can be integrated into a single project or task.

Regulatory Compliance

Certain industries, such as healthcare, legal, or finance, require strict documentation and storage of specialized file formats:

  • Medical imaging files (DICOM).
  • Legal records in non-editable formats (PDF/A).

A DMS must support these formats to meet compliance and archival requirements.

Usual Types of Files Supported by Document Management Systems (DMS)

Document management systems are designed to support a broad range of file types to meet diverse business needs. Below is a categorized list of commonly supported file types with their uses:

Frequently Asked Questions (FAQs)

Whereas, AI makes searching through content easy, for other types of files, you will the file names to retrieve.

Yes, our secure file sharing makes sharing even non-document files an easy process. Talk to Us, to know more!

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