At a Glance
What Does “Access for Multiple Document Types” Mean?
“Access for multiple document types” refers to a document management system’s (DMS) capability to handle, organize, and make accessible a wide variety of document formats and types. These documents could include:
- Text-Based Files: Word documents, PDFs, and plain text files.
- Spreadsheets: Excel files, CSVs.
- Images: JPEGs, PNGs, TIFFs.
- Audio/Video Files: MP3s, MP4s.
- Scanned Documents: Digitized copies of paper records.
- Specialized Formats: CAD files, XML, JSON, or other industry-specific file types.
You can upload, view, and work with a diverse range of file formats without needing to convert them into a uniform type.
Key Benefits of Access for Multiple Document Types
Did you know?
Companies spend approximately $20 in labor to file a document, $120 to find a misfiled document, and $220 to reproduce a lost document. Effective document management can significantly reduce these costs.
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Key Feature of Supported File Types
Regulatory Compliance
Certain industries, such as healthcare, legal, or finance, require strict documentation and storage of specialized file formats:
- Medical imaging files (DICOM).
- Legal records in non-editable formats (PDF/A).
A DMS must support these formats to meet compliance and archival requirements.
Usual Types of Files Supported by Document Management Systems (DMS)
Document management systems are designed to support a broad range of file types to meet diverse business needs. Below is a categorized list of commonly supported file types with their uses: